Free cleaning invoice generator

How to create a cleaning invoice

Everything you type in the form above shows up in the preview right away. When it looks right, print it or save it as a PDF and send it to your client.

• Start with your business details: name, phone and email. Clients who book a cleaner through a neighbor often have nothing else to go on.
• Add the client's name and the address you cleaned. For rentals, offices and move-outs, the service address may not match where the bill goes.
• Give the invoice a number and date. A simple sequence like 1001, 1002, 1003 makes it easy to look up a past visit.
• Upload your logo if you have one. It is kept in this browser and prints on the document, and the same logo is there on every generator page.
• List the base clean as the first line. For recurring service, set the quantity to the number of visits in the billing period.
• Add each extra as its own line: inside oven, inside fridge, interior windows, laundry, deep clean, pet hair. Set each line's type, labor or materials, so the printed invoice separates the work from what you bought.
• If you bring your own supplies and bill for them, add them as a materials line.
• Put your payment terms and accepted payment methods in the notes, then print or save as a PDF.

What to include on a house cleaning invoice

Cleaning clients are paying for something that is hard to see once it is done. A clear invoice shows exactly what they got, which helps when they are deciding whether to keep you on a regular schedule.

• The date of each visit, especially on biweekly or weekly plans billed together.
• The type of clean: standard, deep, move-in or move-out, post-construction. Each one sets a different expectation.
• Home size or scope, such as 3 bed 2 bath or first floor only, so the price makes sense to the client.
• Add-on tasks listed one by one rather than folded into a single total.
• Supplies or equipment fees if you charge them, and any trip or parking fee for hard-to-reach locations.
• Discounts for recurring plans or first-time promotions, shown as their own line so the client sees the savings.
• Your cancellation or lockout policy if you charge for visits where you could not get in.

Billing tips for cleaning businesses

Most cleaners lose more money to unclear policies than to low prices. Put these on paper early and repeat them on your invoices.

• Recurring clients: decide whether you bill after every visit or once a month. Per-visit billing gets you paid sooner, monthly billing means less paperwork for both of you.
• Flat rate vs hourly: flat rates per home are easier for clients to accept, while hourly works better for first cleans and homes that vary a lot. Many cleaners quote hourly for the first visit and switch to a flat rate after.
• First cleans: the first visit usually takes much longer than a maintenance clean. Price it as a deep clean or a separate line so your regular rate stays fair.
• Late cancellations: if you charge a fee for cancellations inside a set window, say so on the invoice and in your service agreement.
• Supplies: if the client provides products, note it. If you supply them, either build the cost into your rate or bill it on its own line.
• Late fees: only charge one if the client agreed to it in advance, and show the terms on every invoice.

How to price house cleaning

Start from time. Track how long a standard clean takes for a few homes of different sizes, then set a per-home price that covers your hourly target, travel between jobs and the supplies you use. Adjust for pets, clutter, number of bathrooms and how often the home is cleaned.

Price add-ons like inside the oven or fridge as fixed amounts. Clients find it easy to say yes to a small, clear number, and it keeps your base price steady.

Review your rates once a year. Supplies, gas and your own time all cost more over time, and a short note on an invoice a month ahead is a simple, professional way to tell regular clients about a new price.

Cleaning invoice vs estimate

Send an estimate before the first visit or before a move-out clean so the client knows the price and scope up front. Send the invoice once the cleaning is done to request payment. The Invoice and Estimate switch at the top of this page turns the same details into either document.

When your schedule fills up with regulars

When your schedule fills up with regulars, retyping the same invoice every two weeks gets old. The free ToolBerry app stores your clients, tracks each job, and lets you create and send invoices and estimates from your phone between houses. Record payments as clients pay so you always know who still owes you.

It works offline, so a basement or a building with no signal will not stop you, and it runs on iPhone, Android and the web.